Chapter Past-President

Job Description: The immediate past-president shall remain active in the planning and implementation of activities of the executive board. The immediate past-president will participate in committee work and board recruitment as designated by the president. They may provide consultation as determined by the needs of the chapter.

Annual Reporting:

• The Chapter 8 (CH8) Report is an authorization for your chapter to be included under NAPNAP’s 501(c)(6) IRS tax status and to allow NAPNAP to file a 990N on behalf of your chapter if applicable.
• The Chapter 9 (CH9) Report is detailed report of your previous years revenue and expenses. Please email your CH9 and December bank statement to Daniela Weitzman ([email protected]).
• CH8, CH9, and December bank statement due by January 15th each year.
• Must complete a Conflict of Interest (COI) Form due on June 1st each year.

Job Description: The chapter treasurer serves as the custodian of the chapter’s funds, maintaining these funds in a band account and dispersing them in accordance with the chapter’s disbursement policy and principles of transparency, including but not limited to, the following: 

• Receives chapter dues through electronic transfer from the national office.
• Receives remittance checks and other income due to the chapter.
• Prepares a budget with the assistance of chapter officers and allow finances to be managed within that budget.
• Assists with the periodic review of the chapter financial records.
• Maintains the chapter bank account.
• Maintains a system to document approved disbursements.
• Prepares financial reports for board meetings and provide complete information to those who need it for decision making.
• Monitors expenditures to maintain financial balance, which maintains an appropriate reserve for the chapter to sustain its activities.
• Retains and maintains financial records in accordance with retention schedulers and forward to the incoming treasurer.
• Follows written reimbursement policies.
• Involves chapter officers in financial matters.
• Periodically appoints a member other than the treasurer to conduct an independent review of the financial records.

Annual Reporting:

• Must complete a Conflict of Interest (COI) Form due on June 1st each year.

Chapter Meeting Minutes: All meeting minutes need to be submitted to the national office: Daniela Weitzman ([email protected]). 

Job Description: Chapter secretary is responsible for helping the chapter president lead their respective chapter and for documenting its activities including, but not limited to, the following:

• Attends and keep minutes of the meetings of the chapter including, but not limited to, conference calls, virtual meetings, general meetings of the chapter board, meetings of the executive board, annual business meeting of the chapter, and any special sessions or meetings called by the president.
• Records, types, and reviews the minutes of all meetings and submits to the national office: Daniela Weitzman ([email protected]).
• After review and corrections are made, distributes the minutes to all board members, chapter membership, and the national office.
• Maintains a copy of all minutes of the past 4 years.
• Be the custodian of chapter bylaws and membership roster (if chapter does not have membership chair).

Job Description: The CE chair plans and coordinates events, including educational and CE meetings/programs/conferences, for the chapter throughout the year. The chair presides over the educational and CE meetings/programs/conferences planning committee(s) and facilitates the logistics of the events including: location, registration, speaker management, food/beverage, audio/visual, and marketing/promotion of the programs. The CE chair works in coordination with the chapter officers and membership to determine the educational needs of the chapter, including but not limited to, the following: 

• Provides annual budget for educational and CE meetings/programs/conferences.
• Submits the activities/goals for the year.
• Provides verbal/written reports for the chapter executive board meetings and general board meetings.
• Applies for and maintains chapter CE accreditation.

Job Description: The legislative chair plays a critical role in chapter leadership and advising/mentoring members. By participating in ongoing, two-way communication with the national office and/or the national association’s Health Policy Committee, the legislative chair can convey relevant information from national office and Health Policy Committee to the chapter board for review and/or action. The legislative chair participates in state-level policy collaborations with other APRN and child health groups and advises the chapter board on state legislative and regulatory activities.

Because policy is critical to each member’s professional practice, it’s essential that the legislative chair develop and use tools to educate chapter members about legislative and regulatory priorities requiring grassroots action. The national office shares resources on its state-level repository and advocacy resources web pages. If you have a great tool, please share with [email protected] so that it can be uploaded to the national association’s website for other chapters to use. In addition, the legislative chair can gain valuable insight by attending legislative and/or chapter leader trainings hosted by the national office via webinar or in-person at the national conference.

Chapters are required to contact [email protected] if they are contacted to support or oppose any federal legislation or regulations. The Health Policy Committee will assess the request and provide guidance to the chapter based on our health policy agenda and national legislative positions. Chapters are free to determine their own support or opposition for state legislation and regulation; however, those positions should align with the national association’s health policy agenda.